Library Meeting Spaces Application

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Meeting spaces are free and open to the public according to the qualifications listed in the Library’s Meeting Spaces policy. Please note that the Library neither endorses, approves, nor disapproves of the aims, policies, viewpoints, or activities of groups utilizing meeting spaces.

Once approved, this application is good for one year and allows for reservation of meeting spaces at all Tampa-Hillsborough County Public Library locations. Please allow 5 business days for processing. Upon approval, you may request use of library meeting spaces.

Contact 813-273-3612 or email LibraryMeetingRooms@hcfl.gov for more information.

* Required field.

Acknowledgments

I, as an individual, or a representative of the below community group or non-profit organization, accept financial responsibility for any damage or loss of library equipment incurred to the Library as result of use of library meeting space.

The use of meeting space shall be at the sole risk and expense of myself, my community group, or my non-profit organization and the Library is expressly relieved of any responsibility for any damage or loss to me or any other party resulting from such use.

By initialing the boxes below, I am attesting that I have read the Library's Meeting Spaces policy, and agree to abide by all terms and conditions stated therein, noting the following:

All use of meeting spaces must be free and open to the public.
Meeting spaces may only be reserved by individuals, community groups, or non-profit organizations.
No solicitation or selling of goods or services, or fund raising activities may take place.
Meeting spaces are not available for private social gatherings (parties, weddings, bridal and baby showers, family reunions, graduation ceremonies, etc.).
Refreshments other than dry snacks and covered beverage containers are not permitted in meeting spaces unless a Food and Beverage Permission Addendum has been completed and submitted and a $25 non-refundable cleaning fee has been paid for each event.
All meetings must take place during library operating hours.

Group

Persons or groups who engage in any commercial activities or for-profit transactions may not utilize meeting spaces.

Name of individual, community group, or non-profit organization

Organization web site

Does your community group or non-profit organization discriminate in its membership requirements? Yes No

Contact

Full Name

Library card number

Please check this box if the organization is an official government agency.

Mailing address of cardholder

Phone number

Use of Meeting Space

What purpose, function, or use do you plan to make of the library meeting space? Please be specific about the nature of your activities to avoid delays in processing.

Name of additional authorized member to make reservations

Phone number of additional authorized member

Email of additional authorized member